Carden Jennings Publishing Co., Ltd., Privacy Statement

The privacy of our users on the internet is of the utmost importance to us. Because Carden Jennings Publishing Co., Ltd. (CJP) does gather certain types of information about our users, we feel that you should completely understand the conditions and terms surrounding the gathering and use of information about those using our sites and services. This Privacy Policy Statement (“Statement”) describes how we, as a data controller, may collect, use, and share information, particularly in association with the operation of our website www.GrandRoundsinUrology.com (the “Site”). In the policy, the pronouns “you” and “your” are used to refer to the end user, while “we,” “us,” and “our” are used to refer to CJP. This Statement applies to all personal data collected by us from individuals in the United States, European Union, or countries where similar data protection laws apply.

By accessing this CJP website, you are accepting the practices described in this Privacy Policy Statement. We may amend this Statement at any time; if we make changes to our privacy policy, we will post those changes on this page so that you are always aware of what information we collect, how we use it, and under what circumstances we disclose it.

This Statement was last revised on March 08, 2019. Any questions regarding our Privacy Policy Statement should be directed to CJP (info@grandroundsinurology.com) for clarification and further elaboration.

Collecting Information

CJP gathers and tracks information/data that users provide through registration on our site. In addition to this gathering of information by the registration of users and in an effort to improve our site, CJP also gathers information through tracking systems depending on the service being used by you. The tracking systems include deriving data by tallying page views throughout our site, capturing information on the type of browser being used to view the Site, tracking what pages you have visited while on the site, and tracking what computers respond to a CJP survey. This information enables us to better provide educational programming and to respond to our users’ needs and is gathered solely on an aggregate basis.

To demonstrate our commitment to your privacy, we will share our information practices with you on request, including:  

  • What personal data is collected from users of the Site.     
  • The organization collecting the personal data.
  • How the collected personal data is used.   
  • With whom the personal data may be shared.
  • What rights and choices are available to users.    
  • The security procedures in place to protect the loss, misuse, or alteration of information under GRU’s control.   
  • What personal data is collected from users of the Site.

We collect your personal data when you provide it to us. For example, by visiting our Site, filling out a form on our Site, registering for a conference we run, contacting us, or by entering into a contract with us. These data collection processes are elaborated below.

“Personal data” is any information that can be used to identify you or that we can link to you. Examples include but are not limited to: your name, email address, and IP address. We may automatically collect certain information when you use, access, or interact with us via our websites, for instance via browser settings or cookies (see more below). We may also collect information from other sources, such as social media platforms that may share information about how you interact with our social media content, or if you interact with us via our social media accounts.  

All personal data you provide to us or that we (automatically) collect is considered voluntarily collected from you. However, without providing certain data, for instance your email address, we may not be able to respond to your request or deliver our services.

Our websites and services are generally not targeted at children under the age of 16. We do not knowingly collect personal data from anyone under 16 without parental consent. If you become aware we have collected personal data from a minor under the age of 16 without parental consent, please let us know so we can take appropriate action.

CJP may gather information on our users in the following ways:

Registration
We do not collect personally identifiable information (PII) from you unless you provide it to us knowingly in connection with an educational activity. For the registration process, CJP may require some information, like name, email address, and profession, while other information requested will be voluntary and optional. Information collected in the registration process is never shared with third parties in a personally identifiable way.

Usage Tracking
CJP uses traffic analysis software on our servers to track user traffic patterns throughout our site. CJP uses this data to break down overall usage statistics according to IP address, domain name, browser type, and MIME type by reading this information from the data automatically sent by the browser whenever a web page is requested.

Other Usage
CJP uses PII, and any data, personal or otherwise, that you provide and which may be saved on the Website, to provide our products and services. In addition to the ways in which we may use NPI, examples of the ways in which we may use PII include but are not limited to:

  • To respond to your questions.
  • To provide to you the services or subscriptions you select.
  • To contact you regarding CJP’s CME activities, news, or other resources.
  • To send you information you request.
  • To send and manage educational outcomes measurement surveys.
  • To advise you of products or services that may be available at CJP.
  • To notify you about website maintenance, updates, and new features.
  • To contact you as needed to address a suspected violation of the Terms and Conditions of Use, this Privacy Policy, or any other rules or policies applicable to the Website.
  • To inform you of significant changes to this Privacy Policy.
  • To confirm or fulfill purchase and registration requests.
  • To display content we think may be of interest to you and otherwise help us customize what you see when you visit the Website.
  • To solicit user feedback to assess user-satisfaction or other needs and interests.
  • To help us in creating new tools, features, and services.
  • To send you materials on behalf of trusted third parties.
  • Otherwise in rendering, administering, and improving the Site, our services, and our business.
  • To enter into a contract or settlement, or to take steps at your request prior to entering into a contract or settlement (such as account registration for which we require your name, e-mail address, city, state, country, zip/postal code, and clinical/non-clinical classification).
  • To communicate with you. We send members emails we think would be of interest to them. Members who elect to join one or more of our electronic communication distribution lists will furthermore occasionally receive communications about features, products, services, or updates from us or in relation to the Site. It is our legitimate interest to send these communications.
  • To respond to your inquiries, to provide you with services that you request, to communicate with third parties in the handling of claims or complaints, to maintain business administration records and prevent fraud, which is our legitimate interest.
  • To keep records and administration on how services were provided, claims and complaints were handled, including the documents underlying such services, claims, and complaints, which is our legitimate interest.  
  • To understand how people use our websites and services, to operate, maintain, and improve our website and services, which is our legitimate interest.
  • To comply with legal obligations applicable to us, such as respond to legal process or requests for information issued by government authorities or other third parties.

Cookies

A cookie is a small text file that resides only on your own computer and that can be accessed only by the server that originally created the cookie. A cookie cannot store or send back any information to CJP that you have not specifically and voluntarily provided while on a CJP site, or that is not among the information mentioned above that is contained in every user’s browser (i.e., domain name, browser type). We use cookies only so that we may tally the number of unique users who visit our site, and potentially to permit greater personalization of the site to your preferences and specifications.

 

Personal Information and Third Parties

Sharing of Information

CJP may provide aggregate Non-Personal Information (NPI) to third parties. For example, we might inform third parties regarding the number of users of the Website and the activities they conduct while on the Website. We might, for example, inform a pharmaceutical company (that exhibits at a CJP conference or sponsors non-CME symposia held in conjunction with a CJP conference) that “25% of conference attendees/participants are medical oncologists” or that “10% of our conference attendees/participants work in an academic setting.”

CJP discloses your “limited PII,” which does not include your professional affiliation/institution, address, or contact information to third parties who solicit and/or manage non-CME symposia held in conjunction with CJP’s conferences. CJP requires any other organization that we retain or engage to provide support services to us to conform to our privacy information pertaining to the “Sharing of Information” section of this Privacy Policy and Terms of Use. CJP also provides Aggregate NPI to third parties who exhibit at CJP conferences.

Third party vendors are prohibited from using NPI or “limited PI” contained in pre-registration and attendee lists to:

  • Engage in activities that would violate: any fiduciary or contractual relationship; any applicable local, state, national, or international law; or any regulations having the force of law, including but not limited to operating an illegal lottery or gambling operation, stalking, or making threats of harm.
  • Transmit content that: is inaccurate, harmful, obscene, pornographic, defamatory, racist, violent, offensive, or harassing;causes duress, distress, or discomfort to another; is otherwise objectionable to CJP, the conference sponsor; violates or infringes anyone’s intellectual property rights; constitutes electioneering, such as exhortations to vote for or against any candidate for public office; is misleading, incomplete, or incorrect related to any aspect of cancer diagnosis, treatment, and care; implies a relationship with or endorsement of CJP.
  • Solicit for any for-profit venture, operation, or effort.

In other words, we and our affiliates share information with each other or with third-party service providers (including consultants and attorneys) for general business purposes pursued by us, such as internal administration, billing, claim handling and services, and providing you or your organization with services.

We and our affiliated entities may share information with third-party data controllers (including law enforcement agencies and potential transaction partners, sponsors, and investors) where we and our affiliated entities have a legal basis to do so.   

During your attendance at an event organized by us, your registration or badge containing personal data or information that reasonably identifies you will be tracked for administrative and legal compliance purposes (for example, registration, attendance, Sunshine Act reporting). Additionally, we will also provide third party data controllers (i.e., our sponsors, supporters, and exhibitors whose event, presentation, or booth you visited or attended) with your personal data or information for such third party data controller’s independent use in compliance with their privacy statements.    

If we transfer your personal data to a recipient outside of the European Union, we will only do so in compliance with the European General Data Protection Regulation. If you have questions about the international transfers of your personal data or the appropriate safeguards we have in place or wish to obtain a copy of such safeguards, please contact us via info@grandroundsinurology.com.

 

Third-Party Privacy Policies

Our Site may include integrated content or links to content provided by third parties (such as social media platforms). This Statement does not address the privacy, security, or other practices of the third parties that provide such content. We recommend considering the privacy policies applicable to third party websites prior to visiting those websites.  

We engage third parties that support the operation of our websites, such as analytics providers. For instance, we use Google Analytics to analyze the audience of the Site and improve our content. For further information on the privacy policy concerning Google Analytics, please visit http://www.google.com/analytics/learn/privacy.html. These third parties may use technologies to track your online activities over time and across different websites and online platforms.

 

Protection and Storage of Information We Collect

We utilize administrative, technical, and physical safeguards designed to safeguard the information we collect. However, no information system can be 100% secure. This means that we cannot guarantee the absolute security of your personal data. Further, we are not responsible for the security of information you transmit to us over networks that we do not control, including the internet and wireless networks.

We retain the information we collect in an identifiable form as reasonably necessary and only for as long as required to fulfill the purposes for which we collect the information and to comply with our legal obligations.  

While information is critical to CJP’s ability to provide high quality service to you, our most important asset is the trust that our visitors place in how we provide that service. Keeping our visitor information secure, and using it only as our visitors would want us to, is a top priority for all of us at CJP. Consequently, our privacy standards are designed to, on a commercially reasonable basis:

  • Collect and use only the minimum information necessary for us to deliver high quality service to users, to administer our business, and to let you know of products and services that are available from CJP and trusted third parties.
  • Protect the information our visitors share with us, maintaining strong standards of security and confidentiality.
  • Require any other organization that we retain or engage to provide support services to us to conform to our privacy standards.
  • CJP does not share PII with any third party except as outlined in the “Sharing of the Information” section of this Privacy Policy and Terms of Use, or as necessary to comply with applicable legal requirements. Please note that CJP does not control the practices of our educational partners or sister organizations. We encourage you to read the posted privacy policy statement whenever interacting with any website.

“No-Spam” Policy

Your email address will not be sold to a third party if you register to receive information about our certified medical education offerings or educational surveys, or if you participate in an educational activity on our site.

 

Your Choices and Your Rights
We encourage you to contact us to update (when your information changes) or correct your information (if it is inaccurate). If provided for under applicable law, you can also ask to see which personal data we have about you or to rectify or delete your personal data, and you may tell us if you object to or want to restrict our use of your personal data. If you would like to discuss or exercise such rights, please notify info@grandroundsinurology.com. You can also use this address to submit a complaint if you are not satisfied with the way we handle your information.

Additionally, you may withdraw your consent of our use of your personal data at any time by contacting us at the address above.

Delete/Deactivate Policy
You may request to have your personal information removed from CJP’s databases by sending a request via email to info@grandroundsinurology.com, including your first and last names and email address with which you originally registered. Changes or corrections to your information may be submitted in the same fashion. Please note that if you have received credit for participating in a certified medical education activity, information collected for the certificate process must remain on file with us as the accredited provider in accordance with governing compliance regulations.

Opt-In List Privacy Policy
When you register with CJP, you are joining an opt-in list, which means you may occasionally receive educational activity announcements or related information, whether it is sent directly by us or by our approved educational partners. You may have your email address removed from the CJP opt-in list at any time by following the unsubscribe instructions contained at the end of the email you receive.

Mailing Address: Carden Jennings Publishing Co., Ltd., 375 Greenbrier Drive, Suite 100, Charlottesville, Virginia, 22901.